Customise Your Package With Additional Services

Our outsourced Finance & Accounting service ensures that you are fully compliant and that everything’s in order.

Standard Bookkeeping

In order to ensure you have up-to-date lists of receivables and payables and up-to-date financial reporting we will maintain your Xero accounting system and on a regular basis (at least weekly):

  • Process your scanned payables invoices into Xero using Receiptbank using an unique email address. Invoice details are checked and allocated to the appropriate account.
  • Complete your bank reconciliation to ensure the cashbook is accurate
  • Provide additional book-keeping support as required

Raising and Sending Your Sales Invoices

Most clients raise their own sales invoices because they want to get them to their customers as soon as possible, but if that’s too much for you, then we can process them for you each month.

Running Your Credit Control

Some customers need more managing than another’s when it comes to settling your invoices. We’ll make sure they are chased up professionally and sensitively to get cash into your bank account whilst maintaining excellent relationships.

Making Supplier Payments and Reconciling Supplier Statements

Once your supplier invoices are in Xero, they need paying. Monthly we will reconcile supplier statements to Xero and produce a suggested payments list. Once approved we will then log in to your online banking to set up the payment, ready for your approval.

Monthly Payroll and Optional Auto Enrolment

Payroll these days can be a minefield and take up a lot of your time. We can take care of your payroll and ensure you comply with all statutory regulations and deadlines.

As an extension of our payroll services we are also able to provide you with an auto enrolment solution to keep you compliant by dealing with all of the paperwork required to operate an occupational pension scheme for your team.

Paying Team Salaries and PAYE

We’ll make the monthly pay run to pay all of your staff salaries and expenses so you don’t need to worry about finding the time to make sure this vital process is carried out on time. We will also arrange for the PAYE to paid on time

Preparing and Submitting your VAT Returns

We will be preparing and submitting your quarterly VAT returns ongoing, meaning that you will be well aware of your VAT liabilities and keep the VAT-man happy! We’re not just filing a bunch of number though, we take a 6 step approach to our VAT Returns service:

  1. Create a recurring quarterly job in our job management system so we NEVER miss a deadline and begin work on the VAT return the day after the quarter end
  2. Carry out an audit of ALL transactions for the period – check that purchase VAT has been claimed on every transaction that it should have been and conversely that it hasn’t been claimed where it shouldn’t have been.
  3. Ensure that you are on the best scheme to maximise your cashflow – Cash or Accruals.
  4. Send you notification of the amount due within 3 weeks of the quarter end, giving you 2 weeks notice of the amount to be taken automatically via direct debit.
  5. File the VAT return on time, every time.
  6. Deal with any queries, enquiries or investigations from HMRC so you don’t have to get involved, allowing you to focus on running your business and avoiding further cost of bringing us into an investigation.

Xero (Beautiful Accounting Software)

Xero charge a monthly subscription for using their software. Rather than paying a multiple invoices for Xero and accountancy, this allows you to consolidate everything into one monthly fee so you have just one payment coming out of your account each month.

Preparation of your fully compliant statutory annual accounts

As a limited company, you are required to prepare statutory accounts and submit these to Companies House annually. This is all included within your quote and you will have peace of mind knowing that this is all taken care of for you.

Where statutory formats are not obligatory (eg Partnership, Sole Trader we will prepare accounts based on best practice and suited to your business).

We will arrange a post year end review meeting with you to discuss any issues we notice when preparing your accounts and advise you.

We offer a guaranteed time of completion of annual accounts post year end, based on your package

Preparation of your business tax computations and returns

You are also required to file a Business Tax Return annually with HMRC. We’ll take care of everything that HMRC require and inform you of the tax payment required in plenty of time.

Company Secretarial Support

Dealing with all Company/LLP secretarial work, including writing up and maintaining the Register and the Share Register, preparing dividend vouchers where applicable and all statutory forms for filing at Companies House; for example, appointment and resignation of directors/members and the confirmation statement.

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